Inventory, Goods Receipt & Shipping
Every lot traceable from supplier to customer, every movement posted to the ledger.
CRQM manages stock by lot on a FIFO basis and posts every inventory movement synchronously to the inventory sub-ledger, general ledger and cost accounting. Goods receipts and goods issues are recorded, inspected, posted and labelled on desktop or tablet; reversals run exclusively through contra entries. The country of origin is confirmed at goods receipt, providing the data basis for customs and CBAM.
CRQM manages stock by lot on a FIFO basis. Every goods receipt forms a lot with batch, revision and quality level, linked inspection record, originating purchase order and supplier; issues for sales and production consume the oldest lots first. Before every issue the system checks whether sufficient stock existed as of the posting date. Backdated issues prior to the actual goods receipt are rejected.
Goods receipt and goods issue run on desktop or tablet: record the delivery, enter inspection characteristics, post, print the label. Every posting creates inventory entry, value entry and general ledger posting in parallel via the site's inventory and posting matrices. Movements are never deleted but reversed by contra entry, with locks on quantities already invoiced or consumed.
At goods receipt the country of origin of every line is confirmed before posting is possible; confirmed data flows back into master data and feeds the CBAM module. In shipping, the tablet shipping check replaces the paper stamp, delivery notes are generated automatically, EDI delivery schedules in VDA format are imported, and labels are printed in the customer's language.
Functions at a glance
-
Lot-level FIFO stock managementEvery receipt forms a lot with batch, inspection record and supplier; issues check availability as of the posting date.
-
Goods receipt with origin confirmationCountry of origin confirmed per line instead of inherited; net mass and commodity code feed the CBAM module.
-
Goods issue on the tabletMulti-line entry, quality check, shipping check with four control points and label printing in one wizard.
-
Labels in ZPL and VDA 4992Direct Zebra printing with customer layouts, label language DE/EN/PL per job, package ID and DataMatrix per VDA 4992.
-
Stocktaking with variance postingCounting on desktop or tablet via QR scan; variances are posted automatically to financial accounting on closing.
-
Inventory-to-ledger reconciliationReconciliation tool compares inventory sub-ledger and general ledger per posting number down to the single line.
Highlights
What sets this module apart from typical SME solutions
Date-accurate availability check
Only receipts with an earlier or equal posting date count as stock. Lots re-entered by reversal become available again from their posting date, in sales and production alike.
Confirmed rather than inherited origin
The proposal from master data only applies after explicit confirmation per line. For articles with several suppliers, this prevents silently wrong origin data in customs and CBAM evaluations.
Two-stage valuation: expected and final
Goods receipts without invoice are valued at the expected price and posted against the GR/IR account. When the purchase invoice arrives, the system applies the final price and clears the account.
Reversal by contra entry only
Goods receipt reversal is blocked once a purchase invoice is posted or stock has been consumed; goods issue reversal covers only the uninvoiced portion. Original postings remain unchanged.
Shipping check on the tablet
Packaging, delivery address, quantity and article number as OK/NOK switches directly on the goods issue; the paper stamp with signature is no longer needed. The internal order note from sales is visible at the point of entry.
Labels in the customer's language
ZPL layouts per company and customer, IP-filtered printers per site, label language selectable per print job. VDA 4992 labels with package ID and DataMatrix in serial printing with consecutive sequence numbers.
Inventory-to-general-ledger reconciliation
The reconciliation tool compares sub-ledger and general ledger per posting number, categorises deviations by size and shows both sides line by line, side by side.
Carriers with CO₂ value
CO₂ emission values per site and transport mode with validity periods; the value valid at order entry is stored historically on the order as the basis for sustainability evaluations.
Frequently Asked Questions
Does the warehouse need a desktop for every posting?
No. Goods receipt, goods issue, stocktaking and label printing run as a tablet interface directly in the warehouse, including QR scanning of the goods receipt label. Posting is reserved for extended user logins; simple employee logins see the stocktaking count but no posting functions.
What happens when goods arrive before the invoice?
The goods receipt is valued at the expected unit price and posted against the goods-received-not-invoiced (GR/IR) account. When the purchase invoice arrives, the system applies the final price and clears the GR/IR account. The report on invoices to be received shows all uninvoiced goods receipts at cost at any time.
How does stocktaking work?
Stocktaking is started per site; the system creates a count snapshot with book stock and average price. Counting takes place on desktop or tablet via QR scan, with counter and timestamp per line. On closing, CRQM posts every variance automatically to financial accounting and creates the corresponding correction lots in the inventory ledger.
See the module applied to your own processes
In 30 minutes, online or on site, we show you how CRQM maps your workflows without media breaks.
Book a demo